Operations

Every vehicle.
Maintained on schedule.

Track maintenance schedules, fuel usage, repair history, and lifecycle costs for every vehicle and piece of equipment in your fleet. Nothing breaks down mid-job because someone forgot it was due for service.

Used by
Public Works Director
0
missed service intervals
100%
repair history logged
−40%
mid-job breakdowns
gworks.com / products / fleet
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Oak County Public Works
14
Vehicles
2
Service due
$4,820
Fuel this month
View all
Unit 04 — F-250
SERVICE DUE
IL · P42-883
Odometer87,442 mi
Next service88,000 mi
Unit 07 — Freightliner
GOOD
IL · P44-221
Odometer42,188 mi
Next service45,000 mi
Unit 11 — JD 310
OVERDUE
Backhoe
Hours2,441 hrs
Last PMOct 2025
Unit 03 — Chevy 3500
GOOD
IL · P41-009
Odometer31,009 mi
Next service35,000 mi

What it does.

Four things Fleet handles to improve your workflows.

01

Maintenance scheduling by mileage or hours

Set service intervals per vehicle, including oil changes by mileage, hydraulic service by hours, annual inspections by date. Alerts go out before the interval is due, not after it's passed.

02

Repair and service history per unit

Every repair, service, and inspection is logged against the specific vehicle or piece of equipment. When a unit has a recurring problem, the history shows it clearly.

03

Fuel tracking and cost per unit

Log fuel fills by unit. Track cost per mile or cost per hour for every vehicle. Identify units that are burning more fuel than expected before a mechanical problem becomes a failure.

04

Lifecycle cost and replacement planning

See total cost of ownership per unit by purchase price, maintenance, fuel, repairs. When it's time to make the case for a new truck, the data is already in the system.

How it helps.

What communities gain when the manual work goes away.

Beakdowns
-40%
Fewer mid-job equipment failures from missed maintenance
When service intervals are tracked and alerts fire before they're due, maintenance happens on schedule vs. after a breakdown pulls a crew off a job.
Replacement decisions
5-year TCO
Replace based on cost data, not guesswork
Total lifecycle cost per unit makes the replacement decision clear. Show the council that Unit 11 has cost more in repairs this year than its replacement payment would.
Accountability
100%
Every vehicle has a documented service record
State DOT inspections, insurance claims, and warranty disputes all require service documentation. The record is there and easily accessible without sifting through paper logs.

Often used alongside.

These modules come up most frequently when Fleet is part of a team's setup. Which combination makes sense for your community depends on your priorities.

The specifics of how modules work together depend on your team's setup. Your gWorks contact will walk through the right starting point on a call.

Common questions.

If something isn't covered here, the fastest answer is a quick conversation with our team.

We answer the phone.
Call us →
Can we assign vehicles to specific departments or crews?
Does it track warranty information and expiration?
Can we track fuel using our existing fuel management system?
What types of equipment can we track beyond vehicles?
How does pricing work?
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