Operations

Capital projects. Under control.

Track every capital project from budget approval to final closeout, with real-time cost tracking, milestone management, and the documentation trail that grant reimbursements require.

Used by
Public Works Director
Finance Director
5+
year project tracking
100%
grant-ready documentation
0
day lag on budget vs. actual
gworks.com / products / projects
Capital Projects — FY2026
$2.4M total budget
7
Active
2
Behind schedule
3
On track
Export
Project
Jan
Feb
Mar
Apr
May
Jun
Mill Creek Bridge
FEMA DR-1234
64%
Road resurfacing
Fund 201
Behind
Water tower paint
Capital fund
On track
Sidewalk ADA upgrade
CDBG grant
Starts May

What it does.

Four things Projects handles to improve your workflows.

01

Project setup with budget and funding sources

Define each project with its total budget, funding sources (capital funds, state grants, FEMA), milestones, and start/end dates. Everything that matters about the project is in one place from day one.

02

Real-time cost tracking against budget

Labor, materials, and equipment costs from work orders post to the project automatically. Budget vs. actual is always current without waiting for the monthly finance report.

03

Milestone and schedule tracking

Set project milestones and track completion against schedule. When a project falls behind, the system flags it rather than a supervisor three weeks later.

04

Grant documentation and reporting

Every cost is tagged by funding source from the moment work begins. FEMA reimbursements, CDBG reports, and state grant audits pull from the same system that ran the project without any post-project reconstruction.

How it helps.

What communities gain when the manual work goes away.

Grant recovery
100%
Every reimbursable cost is documented from day one
When FEMA or a state auditor asks for documentation, the cost log is already organized by project, by date, and by funding source. No scrambling after the fact.
Budget overruns
No surprises
Over-budget situations flagged before the money is spent
Real-time budget vs. actual means project managers see cost trends while there's still time to adjust scope or reallocate funding.
Reporting time
60%
Project status reports take minutes, not a day
When all costs and milestones are tracked in the system, a project status report requires a few clicks rather than a spreadsheet assembled from emails, timesheets, and invoices.

Often used alongside.

These modules come up most frequently when Projects is part of a team's setup. Which combination makes sense for your community depends on your priorities.

The specifics of how modules work together depend on your team's setup. Your gWorks contact will walk through the right starting point on a call.

Common questions.

If something isn't covered here, the fastest answer is a quick conversation with our team.

We answer the phone.
Call us →
Can we produce council reports from the system?
Can we track projects funded by multiple grants?
Does it handle FEMA disaster reimbursement projects?
Can we track multi-year capital projects?
How does pricing work?
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